An old friend made the suggestion a few months ago to use Dropbox to back up important files instead of a memory stick. Admittedly he may have been angling for the extra storage space he received by suggesting it to me, but it makes sense to keep these things off the computer. In Thing 9 I mentioned a friend who lost both his University assignment and the back up file on his USB when his computer crashed and took out the USB pen with it – having a copy online would have saved him a lot of typing!
I don’t use Dropbox as much as I probably should – but it’s so easy to drag and drop files in the folder on my desktop which then syncs with the online drive. I can then access these files from the website, although annoyingly it’s blocked on our NHS network so I can’t use it for work documents. I haven’t had a need to share documents on there, but I have played with it a little and getting the URL link is literally as easy as pressing a button (or two).
I haven’t done much posting to Wikis, but that’s about to change – a workgroup I’m in with the Regional Trainers Forum is setting one up for us to share documents to save us emailing them back and forth (some were quite big and took up nearly all of my inbox!) I’ll probably add a bit more to this post when I’ve had a go with it!
My Library has an invite only WordPress Blog that we refer to as our wiki. We share an LMS with another local Trust so we don’t have access to a Shared Drive to store related documents on. It’s really simple to upload documents and link to them on a page to make browsing easy and we use the blog to share notes from training sessions and conferences that we’ve attended. I think if we were to re-do, or overhaul, the site we would probably go with a proper wiki page, just for ease of use, but it works very well for it’s purpose.
Google Drive sounds like a really useful tool – and I can see possible uses for me with my voluntary work, as well as for inter library collaboration. It seems very similar to a wiki – although I imagine its easier for a small or early stage project as you probably have less things (like home/web pages etc) to set up, just log in and off you go. Next time people start emailing documents back and forth I might suggest this and see how much easier it makes things!